52 Office Administration jobs in San Jose.

Hiring now: Coordinator Legal @ Ross Store, Coordinator @ Zoox, Legal Administrative Supp @ Lam Resear, Administrative Spec Iv @ Lawrence L, Office Admin @ Llnl, Exec Asst Biz Partner @ Intuit, Administrative Biz Partne @ Google Dee, Operation Mgr @ 42Dot, Administrative Biz Partne @ Google, Office Coordinator @ Drivemode.Explore more at jobswithgpt.com.

🔥 Skills

communication skills (13) office management (9) administrative support (8) customer service (8) organizational skills (7) Microsoft Office (6) team collaboration (5) event coordination (5) problem-solving (5) organization (5)

đź“Ť Locations

San Jose (11) Mountain View (8) South San Francisco (6) Livermore (4) Oakland (4) Dublin (2) Palo Alto (2) Redwood City (2) San Leandro (2) Sunnyvale (2)
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Ross Stores

Coordinator, Legal Dublin
Skills & Focus: clerical support, claims intake, departmental activities, confidential records, legal claims, third-party subpoenas, budget management, Microsoft Office, team collaboration, multi-tasking
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, providing a constant stream of high-quality brands and on-trend merchandise at extraord…
Salary: $26.59 - $38.77
Type: Hybrid
Office Clerk Dublin
Skills & Focus: filing, mail services, telephone coverage, scanning documents, collaboration, Microsoft Office, organizational skills, multifunctional printer, incoming checks, Common Area Maintenance
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, dedicated to providing a treasure hunt shopping experience while offering high-quality …
Experience: 1-3 years of office environment experience
Salary: $19.52 - $28.17
Type: Full-time

Zoox

Coordinator Foster City
Skills & Focus: Coordinator, Contingent Workforce, internal hiring teams, external vendors, scheduling, high volume hiring, organizational skills, ambitious, partnering, management

Lam Research Corporation

Legal Administrative Support Fremont
Skills & Focus: Administrative Support, Legal, Document Management, Project Coordination, Office Supplies, Calendar Management, Expense Reports, Onboarding, Team Collaboration, Bilingual Skills
About the Company: At Lam Research, we create equipment that drives technological advancements in the semiconductor industry. Our innovative solutions enable chipmakers to power …
Experience: 5 years applicable experience, preferably in a legal environment
Salary: $72,000.00 - $142,000.00
Type: On-site Flex
Benefits: Comprehensive set of outstanding benefits

Lawrence Livermore National Laboratory

Administrative Specialist IV Livermore
Skills & Focus: administrative assignments, document management, correspondence, database management, communication skills, event coordination, travel arrangements, calendar scheduling, stakeholder interaction, expense reimbursements

Llnl

Office Administrator Livermore
Skills & Focus: administration, logistics, database management, data analysis, project coordination, compliance, auditing, reporting, team leadership, event coordination
Office Administrator in the Technical Services Department Livermore
Skills & Focus: administration, recruitment, hiring, databases, spreadsheets, tracking systems, metrics, onboarding, workshops, event management

Lawrence Livermore National Laboratory

Administrative Specialist IV Livermore
Skills & Focus: administrative assignments, document preparation, correspondence coordination, electronic filing systems, database management, stakeholder interaction, event coordination, travel arrangements, expense reimbursements, calendar scheduling

Intuit

Executive Assistant Business Partner Mountain View
Skills & Focus: Administration, Assistant, Business Partner, Hybrid Work, Diversity, Inclusion, Financial Technology, Collaboration, Remote, SQL
Salary: $42.00 - 77.00 / hour
Benefits: Health, financial security, peace of mind for you and your family.
Executive Assistant Business Partner 3 - Lead Mountain View
Skills & Focus: administration, collaboration, financial security, remote work, customer experience, innovation, data analysis, Diversity, inclusion, hybrid work
Salary: $57.00 - $77.00 / hour
Type: Full-time
Benefits: We support our employees by offering benefits you need to stay healthy, achieve financial security, and enjoy peace of …

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative support, calendar management, travel arrangements, expense reports, event organization, financial administration, meeting support, relationship building, problem-solving, continuous improvement
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000
Type: Full-time
Benefits: bonus + benefits

42dot

Operation Manager Mountain View
Skills & Focus: HR support, recruitment, onboarding, benefits administration, employee records, office management, translation, Korean, English, IT coordination
About the Company: 42dot is a mobility AI company committed to solving mobility challenges with software and AI. As the Global Software Center of Hyundai Motor Group, 42dot pione…
Experience: Highly organized, bilingual in Korean and English, capable of efficiently managing multiple responsibilities

Google Deepmind

Senior Workplace Manager Mountain View
Skills & Focus: workplace strategy, space planning, employee experience, collaboration, budget management, vendor management, workplace culture, stakeholder relationships, project management, operational procedures
About the Company: At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial in…
Salary: $153,000 - $242,000 + bonus + equity + benefits
Type: Full-time

Google

Administrative Business Partner II Mountain View
Skills & Focus: administrative tasks, calendar management, travel management, expense reports, event logistics, communication skills, project management, problem-solving, team collaboration, office space needs
About the Company: Google is a global company focused on innovation and technology, and is committed to creating a workforce that is representative of the users we serve.
Experience: 2 years of administrative experience in a high-tech or international environment
Salary: $77,000-$110,000
Type: Full-time
Benefits: bonus, equity, benefits

Drivemode

Office Coordinator Mountain View
Skills & Focus: office operations, administrative support, organization, fast-paced, workspace management, employee engagement, visitor management, efficiency, startup environment, innovative culture
About the Company: Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits.
Benefits: Excellent benefits.

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative, calendar management, operational tasks, meeting support, team communications, relationship management, travel arrangements, financial administration, problem-solving, Google Suite
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000 + bonus + benefits
Type: Full-time

Transgender Law Center

Programs and Events Coordinator Oakland
Skills & Focus: event planning, logistics coordination, accessibility, inclusion, community care, budget management, virtual event coordination, trauma-informed support, attention to detail, multi-tasking
About the Company: Transgender Law Center (TLC) is the largest national, trans-led organization working to set all people free. We champion the rights of all transgender and gend…
Experience: Entry-level
Salary: $82,590 - 89,090
Type: Full-Time
Benefits: Medical/dental/vision (TLC covers 100% of premiums for employees, 75% for dependents), Employer-funded Health Reimburse…

Oakland Feather River Camp

Transportation Coordinator Oakland
Skills & Focus: transportation, coordination, customer service, communication, organization, Google Workspace, flexibility, problem solving, outreach, temporary employment
About the Company: Oakland Feather River Camp (OFRC) is a place where nature, family, and community come together to create lifelong memories for campers and staff alike.
Salary: $27.00 – $32.00 per hour
Type: Temporary
Benefits: Meals and on-site housing are provided at no cost for the duration of your employment.

Credit Karma

Senior Executive Business Partner Oakland
Skills & Focus: senior executive assistant, calendar management, travel logistics, expense report management, G-Suite, Slack, Jira, Concur, cross functional relationships, team-building events
About the Company: Credit Karma is a mission-driven company, focused on championing financial progress for our more than 140 million members globally. While we're best known for …
Experience: 5+ years of experience providing support to 1 or more executives and their teams, including calendar management and coordinating travel logistics.
Type: Full-time
Benefits: Generous benefits and perks, commitment to a diverse and inclusive work environment, support for Employee Resource Grou…

Cim Group

Property Coordinator Oakland
Skills & Focus: administrative support, operational support, commercial property management, management office, customer-service oriented, tenant issues, time-management, efficiency, portfolio management, community impact
About the Company: CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create val…

Gen4dental

Office Manager Pacifica
Skills & Focus: insurance payments, patient check-in, treatment plans, practice management, daily reports, team scheduling, problem identification, staff training, data management, budget authorization
Benefits: Work Life Balance, 3 Weeks Collective Paid Time Off & 8 Paid Holidays, Paid Parental Leave, Medical/Vision/Dental Benef…

Teleo

Office Manager Palo Alto
Skills & Focus: office management, supplies management, inventory, budgeting, event organization, safety, compliance, problem-solving, time management, cross-functional collaboration
About the Company: Teleo is a robotics startup disrupting a trillion-dollar industry. Teleo converts construction heavy equipment, like loaders, dozers, excavators, trucks, etc. …
Experience: At least 2 years of experience as an office manager for a small to medium-sized company, preferably in a fast-paced start-up company environment
Type: Full-time

Soulcycle

Assistant Studio Manager Palo Alto
Skills & Focus: Studio Management, Interpersonal Skills, Customer Focus, Operational Procedures, Process Management, Conflict Resolution, Planning, Organizing, Hospitality, Retail Sales

Simpplr

Office Manager Redwood City
Skills & Focus: administrative support, employee experience, office management, organization skills, team collaboration, Microsoft Office Suite, communication skills, event planning, office operations, multi-tasking
About the Company: Simpplr is Modern Intranet and EX unified. Our platform unifies employee engagement, enablement, and services, leveraging state-of-the-art AI models to deliver…
Experience: 3+ years of solid administrative experience in an office setting
Salary: $72,000 - $85,000 USD
Type: Full-time
Benefits: Bonus, equity, and benefits

Chan Zuckerberg Initiative

Team Administrator Redwood City
Skills & Focus: Recruiting Coordination, Team Administration, Calendar Management, Interview Scheduling, Cross-Functional Partnership, Communication Skills, Detail-Oriented, Administrative Support, Project Management, Fast-Paced Environment
About the Company: The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society’s toughest challenges — from eradicating…
Experience: 1+ years of administrative-related experience
Salary: $83,000-$124,000
Type: Full-time
Benefits: Generous employer match on 401(k), annual benefit for employees, paid volunteer time off, funding for family-forming be…

Mill

Office Coordinator San Bruno
Skills & Focus: Office Coordinator, employee experience, onboarding, events, HR processes, communication, organization, inclusion, belonging, flexibility
About the Company: Mill is all about answering a simple question: how can we prevent waste? Less waste can save time, money, energy, maybe even our planet. And there’s no better …
Experience: 2 years of experience as an Office Coordinator
Salary: $35-40 per hour
Type: Contract

Think Academy

PT Event Operation Assistant San Jose
Skills & Focus: event operations, setup, management, customer inquiries, event coordination, marketing activities, team player, customer service, Microsoft Office, multitask
Experience: Experience in guest relations or customer service is preferred. Event coordination experience is a plus.
Salary: $20 - 22 per hour
Type: Part-Time

Securiti, Inc

HR & Office Manager San Jose
Skills & Focus: General office administration, HR management, Legal coordination, executive assistance, employment law, compensation, employee relations, payroll, benefits, communication skills
About the Company: Securiti, Inc is a stealth mode company, led by a team of successful cyber security executives and well funded by venture capital.
Experience: 5+ years experience as an HR manager or administrative or legal assistant
Type: Full-time

Think Academy Us

Administrative Coordinator San Jose
Skills & Focus: administrative tasks, office administration, academic operation, document handling, shipping coordination, vendor management, IT maintenance, financial assistance, customer service, Microsoft Office Suite
About the Company: Think Academy US is a recently established education technology (Ed-Tech) company that provides K-12 extra-curricular learning services through science and tec…
Experience: 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: Professional growth, 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Super Micro Computer

Assistant Office Manager San Jose
Skills & Focus: office management, administrative duties, organization, communication, team coordination, event planning, customer service, multi-tasking, project management, MS Office
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: 3+ years
Salary: $80,000 - $96,000
Benefits: comprehensive benefits package, participation in bonus and equity award programs

Think Academy Us

Part Time Event Coordinator San Jose
Skills & Focus: event planning, educational seminars, stakeholder engagement, bilingual communication, organizational skills, team collaboration, student support, curriculum development, research, marketing
About the Company: Think Academy US is a distinguished education technology company, a proud subsidiary of TAL Education Group (NYSE: TAL). We are devoted to offering top-tier K-…
Salary: $20-25/hr
Type: Part-Time
Benefits: $20-25/hr Gain hands-on experience in a dynamic marketing environment. Potential for future employment opportunities ba…

Rocketship Public Schools

Office Manager San Jose
Skills & Focus: Office Manager, first point of contact, parents and students, school community, professionalism, respect, compassion, day-to-day challenges, rigorous, purposeful school
About the Company: Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable h…

Etched

Recruiting Coordinator San Jose
Skills & Focus: Interview Scheduling, Candidate Experience, Operational Support, Scheduling tools, Data-Driven Ownership, Event Coordination, Problem-solving, Communication skills, Organizational skills, Customer service
About the Company: Etched is building AI chips that are hard-coded for individual model architectures.
Experience: 1–2 years
Salary: $70K – $100K
Type: Full time
Benefits: Full medical, dental, and vision packages, with 100% of premium covered; Housing subsidy of $2,000/month for those livi…

Think Academy Us

Office Coordinator San Jose
Skills & Focus: Office Coordinator, administrative tasks, academic support, document handling, vendor management, logistics, communication skills, customer service, Microsoft Office Suite, team collaboration
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group, is a recently established education technology (Ed-Tech) company providing K-12 extra-curricu…
Experience: 0-2 years
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Yupro Placement

Assistant Community Manager San Jose
Skills & Focus: property management, fiscal management, compliance, facilities, risk management, resident relations, MS Office, communication skills, customer service, logistics
About the Company: YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, a…
Experience: One year of residential property management, customer service or administrative experience
Salary: $19.72 - $24.65 Hourly - Pay based on applicable experience and qualifications
Type: Contract

Think Academy

PT Event Assistant San Jose
Skills & Focus: Event operations, Marketing events, Customer service, Setup, Management, Execution, Coordination, Microsoft Office, Multitasking, Team player
Experience: Event coordination experience is a plus.
Salary: $20 - $22 per hour
Type: Part-Time
Office Administrator San Jose
Skills & Focus: administration, communication skills, organizational abilities, Microsoft Office Suite, vendor management, financial system management, academic operation, customer service, procurement, logistics
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 e…
Experience: 0-2 years
Salary: $22-$25/hr
Type: Contractor
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility); professional growth opportunities.

Energy Recovery

Admin Assistant, Sales San Leandro
Skills & Focus: Admin Assistant, Sales Team, confidential capacity, professional image, internal personnel, client staff, stakeholders, administrative duties, Sales Department, collaborative work culture
About the Company: At Energy Recovery, we build products that help limit global temperature rise, reduce carbon emissions, provide safe drinking water for millions of people, and…
Benefits: Generous health plans, time off, paid family leave, subsidized lunches and company events, opportunities for charitable…

Gantri

Administrative Coordinator & HR Generalist San Leandro
Skills & Focus: Administrative Coordinator, HR Generalist, operations, office logistics, HR administration, payroll, timesheet audits, people-first problem-solving, employee-friendly workplace, collaborate with teams
Type: Full-time

Homeward

Office Manager & Executive Assistant San Mateo
Skills & Focus: Office Management, Executive Support, Leadership, Organizational Skills, Communication Skills, Event Management, Team Collaboration, Vendor Coordination, Confidentiality, Problem-Solving
About the Company: Homeward is rearchitecting the delivery of health and care in partnership with communities everywhere, starting in rural America. Our vision is care that enabl…
Experience: Proven experience in office management, executive assistance, or a similar dual role.
Salary: $75,000 - $95,000
Type: Full-time
Benefits: Competitive salary and equity grant, Comprehensive benefits package including medical, dental & vision insurance with 1…

Lyterian Therapeutics

Temporary Office Manager/Executive Assistant South San Francisco
Skills & Focus: biotech, office management, coordination, administrative support, people operations, multitasking, time management, organizational skills, communication skills, team support
About the Company: We are committed to developing medicines for patients in need by co-opting physiologically-relevant protein homeostatic mechanisms to regulate genetically-vali…
Type: Temporary
Temporary Office Manager/Executive Assistant South San Francisco
Skills & Focus: biotech, office management, coordination, administrative support, people operations, multitasking, time management, organizational skills, communication skills, team support
About the Company: We are committed to developing medicines for patients in need by co-opting physiologically-relevant protein homeostatic mechanisms to regulate genetically-vali…
Type: Temporary
Temporary Office Manager/Executive Assistant South San Francisco
Skills & Focus: biotech, office management, coordination, administrative support, people operations, multitasking, time management, organizational skills, communication skills, team support
About the Company: We are committed to developing medicines for patients in need by co-opting physiologically-relevant protein homeostatic mechanisms to regulate genetically-vali…
Type: Temporary

Amgen

Administrative Coordinator South San Francisco
Skills & Focus: Administrative, Coordinator, Event Planning, Logistics, Scheduling, Communication Skills, Calendar Management, Team Support, Vendor Coordination, Microsoft Outlook
About the Company: At Amgen, we focus on four therapeutic areas – Oncology, Inflammation, General Medicine, and Rare Disease. We reach millions of patients each year, pioneering …
Experience: 2 years of Administrative experience with Associate’s degree or 4 years with High school diploma/GED.
Salary: 70,085.00 USD - 88,142.00 USD
Type: Full time
Benefits: Health and welfare plans, financial plans with opportunities to save towards retirement.

Arcade

Operations & Executive Coordinator South San Francisco
Skills & Focus: operations, executive coordinator, customer success, sales, marketing, office management, executive assistance, B2B SaaS, AI/ML, event coordination
About the Company: We're not just building another AI company - we're creating the infrastructure that will power every AI application you'll use in the future.
Experience: 1-3 years
Type: Full time
Benefits: Full medical/dental coverage, Flexible PTO, Competitive salary and meaningful equity

Crusoe

Workplace Manager Sunnyvale
Skills & Focus: Workplace Operations Management, Vendor and Relationship Management, Process Improvement, Workplace Analytics, Office Design and Build Support, Event and Program Management, Food and Beverage Program Oversight, Facility Needs Forecasting, Emergency Response, Cross-Functional Collaboration Skills
About the Company: Crusoe is building the World’s Favorite AI-first Cloud infrastructure company. We’re pioneering vertically integrated, purpose-built AI infrastructure solution…
Experience: 3+ years of experience in workplace or operational roles within fast-paced, growth-oriented global organizations
Salary: $120,000 - $135,000
Type: Full-time
Benefits: Industry competitive pay, Restricted Stock Units, Health insurance options, Employer contributions to HSA, Paid Parenta…

Cushman & Wakefield

Events Manager Sunnyvale
Skills & Focus: events management, communication skills, MS Office Suite, project management, customer service, multitasking, team meetings, reporting, professional certification, interpersonal skills
About the Company: Cushman & Wakefield is a global leader in commercial real estate services, providing innovative solutions and insights for clients around the world.
Experience: 5-7 years of experience relevant to the local market and services
Salary: $81,260.00 - $95,600.00
Type: Full-time
Benefits: Eligible employees with an opportunity to enroll in health, vision, and dental insurance; flexible spending accounts; r…

Acacia Creek

Move-In Coordinator Union City
Skills & Focus: Move-In Coordination, Resident Engagement, Event Planning, Customer Service, Communication Skills, Organizational Skills, Technical Proficiency, Problem-Solving, Confidentiality, Team Support
About the Company: Acacia Creek is a Pavilion Assisted Living facility focused on providing excellent care for older adults.
Experience: Minimum of three (3) years of experience working with older adults in a professional setting.
Salary: $30.00 - $36.00/hour
Type: Full-time
Benefits: Excellent health, dental and vision, wage replacement and other benefits for you and your family’s well-being; a genero…

Masonic Homes/Acacia Creek

Move-In Coordinator Union City
Skills & Focus: move-in process, resident orientation, logistics management, cross departmental coordination, event planning, communication skills, technical proficiency, older adults experience, confidentiality, problem-solving
About the Company: At Masonic Homes/Acacia Creek, we are committed to redefining senior living through collaboration, innovation, and a resident-centered approach.
Experience: Minimum of three (3) years of experience working with older adults in a professional setting.
Salary: $30.00 - $36.00/hour
Benefits: Excellent health, dental and vision, wage replacement and other benefits for you and your family’s well-being; generous…

Nutrien

Administrative Coordinator Watsonville
Skills & Focus: administrative, office work, invoices, inventory, customer checks, accounts payable, employee orientation, phone etiquette, Microsoft Office, organization
About the Company: Nutrien is a leading provider of crop inputs and services, focused on sustainable agricultural solutions through its extensive network of production, distribut…
Experience: 1+ years related experience
Salary: $18.00 - $28.00 an hour
Type: Full-time
Benefits: Comprehensive medical, dental, vision coverage, life insurance, disability coverage, retirement program, paid vacation,…
Seasonal Administrative Coordinator Watsonville
Skills & Focus: general office work, filing, inventory receivers, bills of lading, month end procedures, customer checks, vendor invoices, Accounts Payable, employee orientation, Microsoft Office
About the Company: Nutrien is a leading provider of crop inputs and services, having a positive impact on the world with a culture of care, inclusion, integrity, and results.
Experience: 1+ years related experience
Salary: $18.00 - $28.00 an hour
Type: Seasonal
Benefits: Paid sick days, overtime eligibility