104 Administrative Assistant jobs in San Jose.

Redwood City

• Skills: machine learning, performance advertising, high-level administrative support, global calendars management, project management, communication skills, operational efficiency, cross-functional communication, handling sensitive information, multicultural environment
• Experience: Proven experience supporting C-level executives, preferably in the People team and a high-growth environment.
• Type: Full-time
• Salary: $112,800 – $169,200 USD

Palo Alto

• Skills: administrative support, executive commitments, household management, discretion, resourcefulness, flexible schedule, on-call, productivity, impactful, helpful
• Type: Full-time

Redwood City

• Skills: administrative support, employee experience, office management, organization skills, team collaboration, Microsoft Office Suite, communication skills, event planning, office operations, multi-tasking
• Experience: 3+ years of solid administrative experience in an office setting
• Type: Full-time
• Salary: $72,000 - $85,000 USD

Foster City

• Skills: Executive Assistant, chief people officer, calendaring skills, prioritization skills, attention to detail, organizational skills, multiple critical requests, tight timelines, confidential information, professionalism

Mountain View

• Skills: Executive calendar management, Travel coordination, Meeting preparation, Communication skills, Confidentiality, Project coordination, Problem solving, Team player, Time management, Process improvement
• Experience: Experience supporting C-level executives preferred
• Salary: $93,000 - $167,000

Mountain View

• Skills: administrative support, calendar management, project management, Microsoft Office, problem-solving, communication skills, organizational skills, confidentiality, team collaboration, time management
• Experience: 10+ years working at the Executive Assistant level; experience supporting C-level executives preferred.
• Type: Full-time
• Salary: $55.00 - $77.00/hour

Mountain View

• Skills: office operations, administrative support, organization, fast-paced, workspace management, employee engagement, visitor management, efficiency, startup environment, innovative culture

Oakland

• Skills: Escrow process, Customer support, Administrative duties, Title commitments, Customer experience, Detail-oriented, Problem solver, MS Office, Team collaboration, Communication
• Experience: Escrow-related experience preferred
• Type: Full Time
• Salary: $21.62 - $28.83 Hourly

San Jose

• Skills: Reception, Visitor Management, Phone System, Visitor Log, Administrative Duties, Clerical, Conference Room Scheduling, Mail Distribution, Customer Service, Communication
• Experience: 2-5 Years of Reception experience
• Salary: $45,760.00 - $58,240.00

Dublin

• Skills: executive support, administrative work, scheduling, communication, project management, confidentiality, organizational skills, data interpretation, multi-tasking, customer interaction
• Experience: 3-5 years of administrative support experience
• Type: Full-time
• Salary: $31.35 - $56.27

Mountain View

• Skills: administrative support, calendar management, travel arrangements, expense reports, event organization, financial administration, meeting support, relationship building, problem-solving, continuous improvement
• Type: Full-time
• Salary: $90,500 - $138,000

Palo Alto

• Skills: administrative support, project management, meeting coordination, calendar management, expense reports, confidential information, prioritization, communication skills, attention to detail, scheduling
• Experience: 2+ years of experience in an administrative role
• Type: Full-time
• Salary: $80,000 - $100,000

Pacifica

• Skills: insurance payments, patient check-in, treatment plans, practice management, daily reports, team scheduling, problem identification, staff training, data management, budget authorization

Menlo Park

• Skills: administrative support, calendar management, travel logistics, Microsoft Office, Google Suite, cross-functional relationships, expense reports, problem-solving, communication skills, strategic projects
• Experience: 4+ years of relevant experience providing administrative support to 1 or more executives
• Type: Full-time
• Salary: $47.16/hour to $67.50/hour + bonus + equity + benefits

Mountain View

• Skills: Administration, Executive Assistant, Business Partner, Software Engineering, Data, Corporate Strategy, Customer Success, Finance, Human Resources, Project Management
• Salary: $42.00 - 77.00 / hour

Palo Alto

• Skills: Escrow process, Customer support, Administrative duties, Communication, Organizational skills, Detail oriented, MS Office, Customer experience, Problem solver, Technologies
• Experience: 2+ years of escrow-related experience preferred
• Type: Full Time
• Salary: $21.62 - $28.83 Hourly

Palo Alto

• Skills: office support, reception, facilities administration, travel coordination, customer service, communication skills, Microsoft Office, multi-tasking, etiquette, team player
• Experience: Bachelor’s Degree
• Type: Temporary

San Mateo

• Skills: executive administrative support, calendar coordination, meeting preparation, travel arrangements, event coordination, confidentiality, global leadership, interpersonal skills, scheduling, technology proficiency
• Experience: 15+ years as a seasoned executive assistant, 3+ years of Global EA experience
• Type: Full-time
• Salary: $110,000 to $148,000

Sunnyvale

• Skills: executive assistant, C-suite, strategic initiatives, communication skills, emotional intelligence, calendar management, agenda development, report preparation, sensitive information, Microsoft 365
• Experience: 3+ years as an executive assistant or chief of staff
• Type: Full time

San Mateo

• Skills: executive support, calendar management, communications, travel coordination, correspondence, office management, project management, expense reports, budget tracking, confidentiality
• Experience: 5+ years as an Executive Assistant
• Type: Full time
• Salary: $115K – $155K

San Jose

• Skills: docketing, patent forms, USPTO, International Bureau, prosecution, patent portfolio, administrative tasks, IP Management Database, communication skills, attention to detail
• Experience: At least 7 years of support experience with a specific emphasis on patents; At least 10 years of docketing experience with emphasis on US patent prosecution
• Type: Full-time
• Salary: $74,615 to $114,296

San Jose

• Skills: administrative tasks, office administration, academic operation, document handling, shipping coordination, vendor management, IT maintenance, financial assistance, customer service, Microsoft Office Suite
• Experience: 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
• Type: Part-Time (Contractor)
• Salary: $22-25/hr

San Jose

• Skills: administration, communication skills, organizational abilities, Microsoft Office Suite, vendor management, financial system management, academic operation, customer service, procurement, logistics
• Experience: 0-2 years
• Type: Contractor
• Salary: $22-$25/hr

San Jose

• Skills: Office Coordinator, administrative tasks, academic support, document handling, vendor management, logistics, communication skills, customer service, Microsoft Office Suite, team collaboration
• Experience: 0-2 years
• Type: Part-Time (Contractor)
• Salary: $22-25/hr

Menlo Park

• Skills: administrative tasks, calendar management, travel management, event planning, project management, communication skills, team support, stakeholder management, process improvement, customer engagement
• Experience: 5+ years of relevant work experience
• Type: Full time
• Salary: $109K - $159.8K

Santa Cruz

• Skills: property management, customer service, administrative experience, fiscal management, compliance, resident relations, maintenance, risk management, communication, organizational skills
• Experience: One year of residential property management, customer service or administrative experience, or an equivalent combination of education and relevant experience
• Type: Contract
• Salary: $19 - $24/hr

Fremont

• Skills: office management, scheduling, performance review, hiring, policy compliance, communication skills, independent work, project management, Microsoft Office, employee files
• Experience: Minimum of 3 years' experience with business office functions.
• Type: Full-time
• Salary: $60,000 - $80,000

Dublin

• Skills: brand maintenance, repair, janitorial services, work order management, project management, vendor management, team leadership, communication, analytical ability, Microsoft Excel
• Experience: 4+ years of experience, ideally in a project management role.
• Type: Full-time
• Salary: $77,900 - $117,050

Santa Cruz

• Skills: supervisor, emergency response, staff scheduling, consumer support, advocacy, documentation, community services, client rights, Microsoft Office Suite, rehabilitation
• Experience: Required Bachelors Degree in rehabilitation, social sciences, special education, health, public administration, social work, or an approved related field plus 3 years of approved experience.
• Type: Full-time
• Salary: $5,720.00 - $5,902.00 per month

San Ramon

• Skills: Receptionist, Customer Service, Meetings Coordination, Event Planning, Communication Skills, Google Workspace, Multitasking, Logistics Arrangement, Visitor Management, Collaboration
• Experience: Proven experience in a reception or customer service role. Prior experience in meeting and events or travel planning strongly preferred.
• Type: Part-time
• Salary: $18 - $25 an hour

Milpitas

• Skills: administrative, scheduling, interpersonal skills, multitask, fast-paced environment, office management, accounts receivable, accounts payable, legal contracts, Microsoft office tools
• Experience: 2+ years
• Type: Part-time
• Salary: competitive compensation

South San Francisco

• Skills: office management, administrative policies, compliance, communication skills, multitasking, Google Suite, MS Office, scheduling, organization, interpersonal skills
• Experience: Three (3) plus years of supporting office management and leadership teams
• Type: Full-time
• Salary: $75,000 - $90,000

South San Francisco

• Skills: Recruiting, Coordination, Scheduling, Logistical Support, Organizational Support, Attention to Detail, Onboarding, People Team, Administrative Assistance, Fast-paced Environment
• Type: Full-time

San Jose

• Skills: property management, fiscal management, compliance, resident relations, customer service, administrative experience, Microsoft Office, communication skills, maintenance inspections, emergency preparedness
• Experience: one year of residential property management, customer service or administrative experience, or an equivalent combination of education and relevant experience
• Type: Contract
• Salary: $19.72 - $24.65/hr

San Jose

• Skills: data entry, accuracy, database, verification, documentation, reporting, organization, confidentiality, Microsoft Office, communication
• Experience: Proven experience as a data entry clerk or similar role.
• Type: Full-Time/Part-Time
• Salary: $25 - $45 an hour

Los Altos

• Skills: administration, customer service, educational coordination, teamwork, organization, fast-paced environment, Microsoft Office Suite, student enrollment, event coordination, communication
• Experience: Previous experience in educational coordination, administration, customer service, or related roles preferred but not required
• Type: Part-time/Full-time
• Salary: $20-25

Redwood City

• Skills: receptionist, front desk, customer service, administrative skills, welcoming, communication, organization, startup environment, visitor management, team support
• Type: Part-time

Santa Clara

• Skills: Executive Support, Leadership Team Coordination, Calendar Management, Travel Management, Event Planning, Program Management, Reporting, Office Liaison, KPI Reporting, OKR Frameworks
• Experience: Proven experience as an Executive Assistant supporting C-level executives, preferably within the technology sector.
• Type: Full-time
• Salary: $100,000 to $130,000

Redwood City

• Skills: Executive Assistant, machine learning, administrative support, calendar management, logistics coordination, multi-timezone, communication, project management, travel management, team collaboration
• Experience: Experience supporting leaders in high-growth technology companies.
• Type: Full-time
• Salary: $112,800 - $169,200 USD

Palo Alto

• Skills: Executive Assistant, CTO, calendar management, travel planning, meeting coordination, communication, documentation, stakeholder management, project support, problem-solving
• Experience: 5+ years
• Type: Full-time
• Salary: $90,000 - $150,000 a year

Menlo Park

• Skills: executive support, project management, event planning, calendar management, communication skills, time management, initiative, process improvement, team events, confidentiality
• Experience: 5+ years of relevant work experience
• Type: Full time
• Salary: $109K – $159.8K

San Jose

• Skills: Calendar Management, Meeting Planning, Communication, Expense Management, Project Management, Travel Coordination, Stakeholder Engagement, Confidentiality, Time Management, Professionalism

Alameda

• Skills: administrative support, meeting coordination, confidential information, schedule management, professionalism, communication, proactive solutions, prioritization, organizational skills, problem solving
• Experience: 3+ years of related work experience at a fast-moving organization
• Type: Full-time
• Salary: $90,000 – $120,000

Sunnyvale

• Skills: administrative support, calendar management, communication skills, Microsoft Office Suite, data analysis, project management, meeting coordination, report preparation, strategic decision-making, confidentiality
• Experience: Bachelor's degree or 3+ years of professional experience in executive administration, project management, or a related field
• Type: Full-time

Palo Alto

• Skills: administrative support, calendar coordination, scheduling, travel logistics, project tracking, cross-functional collaboration, executive-facing materials, confidential information, Google Workspace, fast-paced environment
• Experience: A minimum of 5 years of experience in administrative roles is required, with a strong preference for experience supporting C-Suite executives.
• Type: Full-time

Fremont

• Skills: business operations, administrative experience, travel management, office supplies, company morale events, guest greeting, access card management, shipping labels, office maintenance, data entry
• Experience: 1-2 years of office administrative experience preferred
• Type: Full-time

Mountain View

• Skills: employee experience, office management, onboarding, calendar management, office supplies, event management, safety program, administrative tasks, clean energy, decarbonization
• Experience: 2-4 years of administrative experience
• Type: Full-time
• Salary: $50,000 - $85,000 USD

Mountain View

• Skills: receptionist, office assistant, administrative operations, office management, guest management, supply management, onboarding, budget management, event planning, workplace safety
• Experience: 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment.
• Type: Full-time
• Salary: $34.00/hour - $38.00/hour

Alameda

• Skills: guest management, office operations, administrative support, team coordination, event planning, facility management, hospitality, organization, communication, automation
• Experience: 5+ years in a receptionist, office coordinator, or customer-facing admin role
• Type: Full-time
• Salary: Between $60,000 and $72,000 annually, plus benefits and equity

Redwood City

• Skills: content management, AI, content lifecycle, collaboration, workflow, administrative, calendar management, support, organization, communication
• Type: Full-time
• Salary: $95,000 - $118,500 USD

Union City

• Skills: front desk, communications, resident, customer service, clerical, administrative, safety, personal connection, efficiency, teamwork
• Experience: 1 year experience on Multi-line Telephone Console (preferable but not required)
• Type: Part Time
• Salary: $18.50 - $20.00

San Jose

• Skills: confidential support, team meetings, presentation materials, leadership relationships, strategy and execution, special projects, deadlines, performance metrics, communication, project management

San Jose

• Skills: support, executives, calendar management, travel coordination, special projects, discretion, process improvement, fast-paced, stakeholders, collaboration
• Experience: 4+ years supporting c-level executives
• Type: Full-time
• Salary: $114,480 - $127,200

Sunnyvale

• Skills: contract negotiation, contract management, administrative tasks, templates, legal requirements, communication skills, attention to detail, MS Office, compliance, negotiation
• Experience: At least 5 years of relevant business experience
• Type: Onsite
• Salary: $35 USD - $47 USD

San Jose

• Skills: Calendar Management, Meeting Planning, Organizing, Correspondence, Travel Management, Project Coordination, Communication, Team Support, Confidentiality, Time Management

Santa Clara

• Skills: calendar management, global meetings, executive support, travel arrangements, expense reports, internal events, leadership meetings, team coordination, confidentiality, executive presence

Oakland

• Skills: administrative, executive support, project management, coordination, communication, travel arrangements, confidentiality, multitasking, fast-paced, team collaboration
• Experience: Minimum 5 years of experience as an administrative or executive assistant
• Type: Full-time
• Salary: $51.00 - 54.00 per hour + Bonus

San Jose

• Skills: Interview coordination, Candidate communication, Recruitment support, Schedule interviews, HR software, Microsoft Office Suite, Organizational skills, Attention to detail, Temp to hire, Recruiting
• Experience: 1-2 years of experience in a recruiting or HR role
• Salary: $23.00/hr - $31.00/hr

San Jose

• Skills: receives, directs, visitors, clerical, admin, telephone, system, log, badges, plant timekeeping
• Experience: 1-2 years of office/lobby experience
• Type: Full-time
• Salary: $43,000 - $47,840 ($20 - $23) annually

San Jose

• Skills: schedule management, executive support, corporate logistics, international travel, expense reports, stakeholder coordination, calendar management, problem-solving, collaboration, logistics planning
• Experience: 4+ years of executive-level administrative support, preferably within business and corporate development
• Type: Full-time
• Salary: $91,000 - $130,000 USD

South San Francisco

• Skills: scheduling, administrative support, communications, logistics, meeting coordination, onboarding, confidentiality, organization, multi-tasking, executive support
• Experience: Early stage biotech company experience preferred. Experience providing EA support of C-suite preferred.
• Type: Full-time
• Salary: $100,000 - $135,000 a year

Santa Clara

• Skills: executive assistant, calendar management, global meetings, travel arrangements, expense reports, team events, leadership meetings, internal coordination, confidentiality, professionalism

Santa Clara

• Skills: Executive Assistant, calendar management, global meetings, confidentiality, organization, communication skills, interpersonal skills, sensitive information, Google Workspace, travel arrangements
• Experience: Minimum of 5+ years as an Executive Assistant supporting VP/SVP-level leaders.
• Type: Full-time
• Salary: $101,000 - $163,000/YR

Palo Alto

• Skills: Executive Assistant, Calendar Management, Travel Coordination, Administrative Support, Customer Service, Organizational Skills, Proactive Mindset, Communication Skills, Onsite Work, Flexible Schedule
• Type: full_time
• Salary: {'min': 110000.0, 'max': 130000.0, 'period': 'annual', 'currency': 'USD'}

Palo Alto

• Skills: office operations, customer service, organizational skills, multitasking, communication skills, proactive, solution-driven, Google Workspace, Slack, Zoom
• Type: part_time
• Salary: {'min': None, 'max': None, 'period': '', 'currency': ''}

San Jose

• Skills: administrative duties, office support activities, document coordination, customer service, data management, HIPAA compliance, communication skills, Microsoft Office, confidentiality, teamwork
• Type: part_time
• Salary: {'min': 20.22, 'max': 21.0, 'period': 'hourly', 'currency': 'USD'}

Sunnyvale

• Skills: Executive Assistant, C-level support, confidential information, calendar management, customer meetings, organizational skills, communication skills, business acumen, Microsoft Office, CRM systems
• Type: full_time
• Salary: {'min': 110000.0, 'max': 165000.0, 'period': 'annual', 'currency': 'USD'}

San Jose

• Skills: Sales support, Customer account maintenance, Technical information, Data entry, Inventory monitoring, Client communication, Order processing, Customer service, Project coordination, Office maintenance
• Type: full_time
• Salary: {'min': 75000.0, 'max': 90000.0, 'period': 'annual', 'currency': 'USD'}

Palo Alto

• Skills: executive support, calendar management, meeting materials, office coordination, expense reports, Microsoft Office, time management, confidentiality, communication skills, HR collaboration
• Type: full_time
• Salary: {'min': 70000.0, 'max': 90000.0, 'period': 'annual', 'currency': 'USD'}

Fremont

• Skills: executive support, calendar management, communication, travel coordination, event management, administrative tasks, organizational skills, confidential information, equity plan, 401k matching
• Type: full_time
• Salary: {'min': 120000.0, 'max': 165000.0, 'period': 'annual', 'currency': 'USD'}

Palo Alto

• Skills: administrative support, calendar management, travel coordination, presentation preparation, cross-functional initiatives, customer success, Microsoft Office, organizational skills, communication skills, time management
• Type: full_time
• Salary: {'min': 140000.0, 'max': 165000.0, 'period': 'annual', 'currency': 'USD'}

Redwood City

• Skills: executive support, office operations, event coordination, team building, communication, problem-solving, proactive solutions, productivity tools, inclusive workplace, data curation
• Type: full_time
• Salary: {'min': 90000.0, 'max': 135000.0, 'period': 'annual', 'currency': 'USD'}

Newark

• Skills: administrative support, finance, calendar management, expense reports, Microsoft Office Suite, financial tools, project management, confidentiality, process improvement, team collaboration
• Type: full_time
• Salary: {'min': None, 'max': None, 'period': '', 'currency': ''}

Oakland

• Skills: front desk, office administration, customer service, Google Suite, Slack, time management, problem-solving, vendor coordination, office operations, communication
• Type: contract
• Salary: {'min': 25.0, 'max': 35.0, 'period': 'hourly', 'currency': 'USD'}

San Jose

• Skills: administrative support, executive calendar management, communication liaison, travel coordination, budgeting and expense tracking, meeting organization, event planning, confidentiality, Microsoft Office Suite, problem-solving
• Type: full_time
• Salary: {'min': 95200.0, 'max': 141900.0, 'period': 'annual', 'currency': 'USD'}

Redwood City

• Skills: executive assistance, scheduling, travel coordination, communication skills, startup environment, confidentiality, OKR tracking, multi-tasking, relationship management, project management
• Type: full_time
• Salary: {'min': 149000.0, 'max': 182000.0, 'period': 'annual', 'currency': 'USD'}

San Jose

• Skills: calendar management, meeting planning, travel arrangements, communication skills, confidential information, corporate events, analytical support, executive support, Windows applications, internal communications
• Type: full_time
• Salary: {'min': 113100.0, 'max': 142500.0, 'period': 'annual', 'currency': 'USD'}

Mountain View

• Skills: calendar management, financial administration, internal events organization, stakeholder management, problem-solving, communication, Google Suite, continuous improvement, relationship building, administrative excellence
• Type: full_time
• Salary: {'min': 77000.0, 'max': 110000.0, 'period': 'annual', 'currency': 'USD'}

San Mateo

• Skills: executive support, office management, business operations, operational efficiency, leadership, team mentoring, calendar management, project management, process improvement, customer service
• Type: full_time
• Salary: {'min': 153000.0, 'max': 207000.0, 'period': 'annual', 'currency': 'USD'}

Palo Alto

• Skills: office management, project support, calendar management, meeting coordination, travel arrangements, relationship building, accounting assistance, professional development, communication skills, organization
• Type: full_time
• Salary: {'min': 122300.0, 'max': 176100.0, 'period': 'annual', 'currency': 'USD'}