79 Administrative Assistant jobs in San Jose.

Hiring now: Proj Management Asst I @ Eurofins, Exec Administrative Partn @ Meta, Escrow Asst @ First Amer, Coordinator Legal @ Ross Store, Exec Asst @ Zoox, Exec Partner @ Cellanome, Global Security Gs Exec A @ Llnl, Administrative Spec Iv @ Lawrence L, Service Center Support Pt @ Fedex Frei, Exec Asstoffice Mgr @ National G.Explore more at jobswithgpt.com.

🔥 Skills

calendar management (30) communication skills (30) administrative support (19) travel arrangements (19) organizational skills (18) confidentiality (16) project management (13) expense reports (12) Microsoft Office (12) meeting coordination (11)

đź“Ť Locations

San Jose (19) Mountain View (9) Palo Alto (8) Livermore (7) Redwood City (7) San Mateo (5) Burlingame (4) Dublin (4) Menlo Park (4) Oakland (3)
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Eurofins

Project Management Assistant I Ashland
Skills & Focus: Project management, Client services, Sample receipt, Invoicing, Reporting, Data upload, Vendor management, Accounting requisition, Client communication, Final report

Meta

Executive Administrative Partner - Reality Labs Legal Division Burlingame
Skills & Focus: administrative support, calendar management, travel logistics, expense reports, cross-functional relationships, communication skills, meeting coordination, event planning, process improvements, organizing
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 4+ years of relevant experience providing administrative support to 1 or more executives
Salary: $40.38/hour to $55.48/hour + bonus + equity + benefits
Type: Full Time
Benefits: Meta offers benefits; further information can be found on their website.
Executive Administrative Assistant, Trust and Platform Foundations Burlingame
Skills & Focus: administrative support, calendaring, travel planning, communication skills, expense reports, calendar management, Microsoft Office, Google Suite, cross-functional relationships, strategic projects
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 4+ years of relevant experience providing administrative support to 1 or more executives
Salary: $40.38/hour to $55.48/hour + bonus + equity + benefits
Type: Full Time
Benefits: Meta offers benefits including health, wellness, and employee resources.
Executive Administrative Partner Burlingame
Skills & Focus: administrative support, calendar management, travel logistics, expense reports, cross-functional relationships, communication skills, event planning, multitasking, confidentiality, Microsoft Office
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 4+ years of relevant experience providing administrative support to 1 or more executives
Salary: $47.16/hour to $67.50/hour + bonus + equity + benefits
Type: Full Time
Benefits: In addition to base compensation, Meta offers benefits.

First American Financial Corporation

Escrow Assistant Danville
Skills & Focus: Escrow, customer support, administrative duties, title commitments, communication, problem solver, organizational skills, MS Office, software applications, customer experience
About the Company: First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances a…
Experience: Escrow-related experience preferred
Salary: $21.62 - $28.83 Hourly
Type: Full Time
Benefits: comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and employee stock purchase…

Ross Stores

Coordinator, Legal Dublin
Skills & Focus: clerical support, claims intake, departmental activities, confidential records, legal claims, third-party subpoenas, budget management, Microsoft Office, team collaboration, multi-tasking
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, providing a constant stream of high-quality brands and on-trend merchandise at extraord…
Salary: $26.59 - $38.77
Type: Hybrid
Senior Receptionist Dublin
Skills & Focus: receptionist, customer service, phone console, training, clerical duties, greeting visitors, teamwork, communication, deadline management, professionalism
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our…
Experience: 3-5 years of experience
Salary: $19.52 - $28.17
Type: Full-time
Office Clerk Dublin
Skills & Focus: filing, mail services, telephone coverage, scanning documents, collaboration, Microsoft Office, organizational skills, multifunctional printer, incoming checks, Common Area Maintenance
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, dedicated to providing a treasure hunt shopping experience while offering high-quality …
Experience: 1-3 years of office environment experience
Salary: $19.52 - $28.17
Type: Full-time

Zoox

Executive Assistant Foster City
Skills & Focus: Executive Assistant, chief people officer, calendaring skills, prioritization skills, attention to detail, organizational skills, multiple critical requests, tight timelines, confidential information, professionalism

Cellanome

Executive Partner Foster City
Skills & Focus: administrative support, executives, meetings, confidential, organization, multitasking, problem solver, calendar management, startup environment, communication
About the Company: We’re amassing a world class team of engineers, scientists, team builders and problem solvers to tackle challenges in biology.
Experience: 10 years
Salary: $115,000 - $150,000/year
Type: Full-time
Benefits: Competitive salary, generous stock options, health plans, 401(k), flexibility to balance work and life.

Llnl

Global Security (GS) Executive Assistant to the Principal Deputy Livermore
Skills & Focus: executive assistant, calendar management, meeting coordination, confidential documents, travel arrangements, stakeholder communication, information dissemination, schedule management, prioritization, project support

Lawrence Livermore National Laboratory

Administrative Specialist IV Livermore
Skills & Focus: administrative assignments, document management, correspondence, database management, communication skills, event coordination, travel arrangements, calendar scheduling, stakeholder interaction, expense reimbursements

Llnl

Executive Assistant Livermore
Skills & Focus: executive support, administrative support, complex calendars, sensitive information, meeting coordination, travel arrangements, correspondence, document management, communication skills, internal/external relations
Global Security (GS) Executive Assistant to the Principal Deputy Livermore
Skills & Focus: executive assistant, schedule management, document coordination, confidential information, meeting organization, travel arrangements, administrative support, stakeholder communication, information gathering, project support
Global Security Executive Assistant to the Principal Deputy Livermore
Skills & Focus: executive assistant, schedule management, confidential documents, meeting coordination, travel arrangements, internal communication, external liaison, information gathering, prioritization, administrative support

Lawrence Livermore National Laboratory

Administrative Specialist IV Livermore
Skills & Focus: administrative assignments, document preparation, correspondence coordination, electronic filing systems, database management, stakeholder interaction, event coordination, travel arrangements, expense reimbursements, calendar scheduling

Fedex Freight

Service Center Support PT Livermore
Skills & Focus: customer service, administrative duties, documentation, data entry, freight handling, communication, time management, organizational skills, office equipment, problem resolution
Experience: Two years general office experience preferred, One year customer service experience preferred
Salary: $20.07 - $23.50 per hour
Type: Part Time
Benefits: health, vision and dental insurance, retirement, and tuition reimbursement

National Grid

Executive Assistant/Office Manager Menlo Park
Skills & Focus: Executive Assistant, Office Manager, Diary Management, Travel Coordination, Expense Processing, Meeting Coordination, Stakeholder Management, Confidentiality, Microsoft Office, Administrative Support
About the Company: At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as an Executive Assistant/Office Manager and be part of a tea…
Salary: $125k - $135k a year
Type: Hybrid

Robinhood Markets

Executive Assistant Menlo Park
Skills & Focus: multitasking, communication skills, calendar management, travel booking, team building events, confidential information, problem solving, organizational skills, Gmail, Slack
About the Company: Robinhood Markets was founded on a simple idea: that our financial markets should be accessible to all. With customers at the heart of our decisions, Robinhood…
Experience: 4-6 years of experience directly supporting one or more executives, bonus points for experience in supporting HR, Compensation, or People departments
Salary: $50.20 - $59 USD
Type: Full-time
Benefits: 100% paid health insurance for employees with 90% coverage for dependents, Annual lifestyle wallet for personal wellnes…

Snowflake

Executive Assistant, Product Menlo Park
Skills & Focus: administrative tasks, calendar management, travel management, event planning, project management, communication skills, team support, stakeholder management, process improvement, customer engagement
About the Company: Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through proactive and holistic support …
Experience: 5+ years of relevant work experience
Salary: $109K - $159.8K
Type: Full time

Robinhood Markets

Administrative Assistant Menlo Park
Skills & Focus: multitasking, communication skills, confidential information, organizational skills, time management, independently and collaboratively, cross-functional teams, problem-solving skills, Slack, GSuite Apps
About the Company: Robinhood Markets was founded on a simple idea: that our financial markets should be accessible to all. With customers at the heart of our decisions, Robinhood…
Experience: 2-4 years of experience directly supporting one or more executives; bonus points for experience in security, privacy, IT, or engineering
Salary: $24.65 - $29 per hour (Zone 1)
Type: Full-time
Benefits: 100% paid health insurance for employees with 90% coverage for dependents, annual lifestyle wallet, mental health suppo…

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative support, calendar management, travel arrangements, expense reports, event organization, financial administration, meeting support, relationship building, problem-solving, continuous improvement
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000
Type: Full-time
Benefits: bonus + benefits

Aurora

Executive Assistant Mountain View
Skills & Focus: Executive calendar management, Travel coordination, Meeting preparation, Communication skills, Confidentiality, Project coordination, Problem solving, Team player, Time management, Process improvement
About the Company: Aurora’s mission is to deliver the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and …
Experience: Experience supporting C-level executives preferred
Salary: $93,000 - $167,000
Benefits: Annual bonus, equity compensation, and benefits.

Intuit

Executive Assistant Business Partner 1 Mountain View
Skills & Focus: calendar management, travel coordination, meeting planning, confidentiality, initiative, problem-solving, communication skills, time management, Microsoft Office, organizational skills
About the Company: Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers wor…
Experience: Minimum of 7 years working at the Executive administrative level, preferably supporting senior staff members
Salary: $42.00 - $57.00 / hour
Type: Hybrid
Benefits: Competitive compensation package with cash bonus, equity rewards and benefits.

Google

Administrative Business Partner II Mountain View
Skills & Focus: administrative tasks, calendar management, travel management, expense reports, event logistics, communication skills, project management, problem-solving, team collaboration, office space needs
About the Company: Google is a global company focused on innovation and technology, and is committed to creating a workforce that is representative of the users we serve.
Experience: 2 years of administrative experience in a high-tech or international environment
Salary: $77,000-$110,000
Type: Full-time
Benefits: bonus, equity, benefits

Drivemode

Office Coordinator Mountain View
Skills & Focus: office operations, administrative support, organization, fast-paced, workspace management, employee engagement, visitor management, efficiency, startup environment, innovative culture
About the Company: Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits.
Benefits: Excellent benefits.

Intuit

Executive Assistant Business Partner 3 - Lead Mountain View
Skills & Focus: administrative support, calendar management, project management, Microsoft Office, problem-solving, communication skills, organizational skills, confidentiality, team collaboration, time management
About the Company: Intuit is the global financial technology platform that powers prosperity for the people and communities we serve.
Experience: 10+ years working at the Executive Assistant level; experience supporting C-level executives preferred.
Salary: $55.00 - $77.00/hour
Type: Full-time
Benefits: Competitive compensation package, cash bonus, equity rewards, and benefits.

Coupang

Senior Executive Assistant Mountain View
Skills & Focus: Calendar Management, Travel Coordination, Project Coordination, Administrative Support, Communication, Detail-oriented, Multitasking, Problem Solving, Team Initiatives, Time Management
About the Company: Coupang is one of the fastest-growing retail companies that established an unparalleled reputation for being a leading and reliable force in South Korean comme…
Experience: Minimum of five years of administrative experience
Salary: $83,000 - $154,000/year
Type: Full-time
Benefits: Medical/Dental/Vision/Life insurance, Flexible Spending Accounts (FSA) & Health Savings Account (HSA), Long-term/Short-…

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative, calendar management, operational tasks, meeting support, team communications, relationship management, travel arrangements, financial administration, problem-solving, Google Suite
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000 + bonus + benefits
Type: Full-time

Intuit

Administration Jobs Mountain View
Skills & Focus: Administration, Executive Assistant, Business Partner, Software Engineering, Data, Corporate Strategy, Customer Success, Finance, Human Resources, Project Management
Salary: $42.00 - 77.00 / hour
Benefits: We support our employees by offering benefits you need to stay healthy, achieve financial security, and enjoy peace of …

Safelite

Customer Advocate Oakland
Skills & Focus: customer service, administrative tasks, work orders, scheduling, invoicing, telephone operations, business administration, insurance verification, creative solutions, PTO
About the Company: Safelite is an auto glass company that not only focuses on glass but also on building fulfilling careers for their employees.
Experience: 1-3 years telephone operations or business administration experience required.
Salary: $19.60 - $27.40
Benefits: A benefits package valued at more than $10k including a 401(k) plan with company matching, medical coverage plans, paid…

Credit Karma

Senior Executive Business Partner Oakland
Skills & Focus: senior executive assistant, calendar management, travel logistics, expense report management, G-Suite, Slack, Jira, Concur, cross functional relationships, team-building events
About the Company: Credit Karma is a mission-driven company, focused on championing financial progress for our more than 140 million members globally. While we're best known for …
Experience: 5+ years of experience providing support to 1 or more executives and their teams, including calendar management and coordinating travel logistics.
Type: Full-time
Benefits: Generous benefits and perks, commitment to a diverse and inclusive work environment, support for Employee Resource Grou…

First American Financial Corporation

Escrow Assistant Oakland
Skills & Focus: Escrow process, Customer support, Administrative duties, Title commitments, Customer experience, Detail-oriented, Problem solver, MS Office, Team collaboration, Communication
About the Company: First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances, …
Experience: Escrow-related experience preferred
Salary: $21.62 - $28.83 Hourly
Type: Full Time
Benefits: medical, dental, vision, 401k, PTO/paid sick leave, employee stock purchase plan

Gen4dental

Office Manager Pacifica
Skills & Focus: insurance payments, patient check-in, treatment plans, practice management, daily reports, team scheduling, problem identification, staff training, data management, budget authorization
Benefits: Work Life Balance, 3 Weeks Collective Paid Time Off & 8 Paid Holidays, Paid Parental Leave, Medical/Vision/Dental Benef…

500 Global

Executive Assistant to the CEO Palo Alto
Skills & Focus: Executive Assistant, CEO, schedule management, travel coordination, communication, organizational skills, discretion, dynamic environment, problem solving, stakeholder management
About the Company: 500 Global is a venture capital firm with $2.2B in assets under management that invests in founders building fast-growing technology companies. We work closely…

Cheetah Mobile

Front Desk Administrator - Temp Position Palo Alto
Skills & Focus: office support, reception, facilities administration, travel coordination, customer service, communication skills, Microsoft Office, multi-tasking, etiquette, team player
About the Company: Cheetah Mobile (NYSE: CMCM) is a leading, profitable global mobile internet company founded and based in Beijing, China. We aim to provide the best apps for mo…
Experience: Bachelor’s Degree
Type: Temporary
Benefits: Free lunches daily, Monthly team building events, Great learning opportunities

Teleo

Office Manager Palo Alto
Skills & Focus: office management, supplies management, inventory, budgeting, event organization, safety, compliance, problem-solving, time management, cross-functional collaboration
About the Company: Teleo is a robotics startup disrupting a trillion-dollar industry. Teleo converts construction heavy equipment, like loaders, dozers, excavators, trucks, etc. …
Experience: At least 2 years of experience as an office manager for a small to medium-sized company, preferably in a fast-paced start-up company environment
Type: Full-time

Rubrik

Executive Assistant Palo Alto
Skills & Focus: calendar management, meeting coordination, travel planning, team collaboration, project management, strategic initiatives, confidentiality, communication skills, cross-functional teamwork, vendor management
About the Company: Rubrik is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, mali…
Experience: 5+ years supporting senior-level executives
Salary: $115,700 - $173,600 USD
Type: Full-time
Benefits: Eligible for bonus potential, equity and benefits

Xai

Executive Assistant Palo Alto
Skills & Focus: administrative support, project management, meeting coordination, calendar management, expense reports, confidential information, prioritization, communication skills, attention to detail, scheduling
About the Company: xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.
Experience: 2+ years of experience in an administrative role
Salary: $80,000 - $100,000
Type: Full-time

Simon

Office Manager Palo Alto
Skills & Focus: administrative support, Accounts Payable, Accounts Receivable, procurement, budgeting, leasing, document management, inventory management, customer service, time management
Experience: 3-5 years of administrative office experience (office management preferred)
Salary: $22.91- $39.64 per hour

Palantir

Executive Team Assistant Palo Alto
Skills & Focus: administrative support, executive commitments, household management, discretion, resourcefulness, flexible schedule, on-call, productivity, impactful, helpful
About the Company: Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empo…
Type: Full-time

First American Financial Corporation

Escrow Assistant Palo Alto
Skills & Focus: Escrow process, Customer support, Administrative duties, Communication, Organizational skills, Detail oriented, MS Office, Customer experience, Problem solver, Technologies
About the Company: First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances a…
Experience: 2+ years of escrow-related experience preferred
Salary: $21.62 - $28.83 Hourly
Type: Full Time
Benefits: comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave, employee stock purchase pl…

Balsam Brands

Executive Assistant to the CEO Redwood City
Skills & Focus: Executive Assistant, CEO support, calendar management, relationship building, travel logistics, schedule optimization, communication skills, adaptability, confidentiality, prioritization
About the Company: Balsam Brands is a global, omnichannel retailer with roots in holiday and home décor. We strive for excellence in everything we do and present a unique opportu…
Experience: 8+ years of experience assisting senior leaders
Salary: $112,000 to $138,000
Type: Full-time
Benefits: Competitive compensation, comprehensive medical/dental/vision coverage, parental leave program, 401(k) match, paid sabb…

Simpplr

Office Manager Redwood City
Skills & Focus: administrative support, employee experience, office management, organization skills, team collaboration, Microsoft Office Suite, communication skills, event planning, office operations, multi-tasking
About the Company: Simpplr is Modern Intranet and EX unified. Our platform unifies employee engagement, enablement, and services, leveraging state-of-the-art AI models to deliver…
Experience: 3+ years of solid administrative experience in an office setting
Salary: $72,000 - $85,000 USD
Type: Full-time
Benefits: Bonus, equity, and benefits

Balsam Brands

Executive Assistant to the CEO Redwood City
Skills & Focus: Executive Assistance, Calendar Management, Liaison, Travel Coordination, Project Management, Communication Skills, Time Management, Relationship Building, Discretion, Adaptability
About the Company: Balsam Brands is a global, omnichannel retailer with roots in holiday and home décor. We strive for excellence in everything we do and present a unique opportu…
Experience: 8+ years of experience assisting senior leaders
Salary: $113,000 to $141,000
Type: Full-time
Benefits: Competitive compensation, comprehensive medical, dental, and vision coverage, 401(k) with company match, generous paren…

Arcellx

Executive Assistant Redwood City
Skills & Focus: cell therapy, administrative skills, C-level executives, calendar management, travel arrangements, organizational skills, communication skills, Microsoft Suite, confidential information, collaboration
About the Company: Arcellx is a public, clinical-stage biotechnology company reimagining cell therapy by engineering innovative immunotherapies for patients with cancer and other…
Experience: Proven success in a high-level administrative role supporting C-level and/or senior-level executives.
Salary: $125,000 - $150,000 per year
Type: Full-time
Benefits: 100% coverage for medical, dental and vision for team members and dependents, unlimited vacation, 3-day weekend every m…

ZĹ«m

Sales Administrator Redwood City
Skills & Focus: sales support, charter requests, Google Suite, booking process, communication skills, organizational skills, team collaboration, attention to detail, charter and transportation industry, time-sensitive requests
About the Company: Zūm has reimagined student transportation, the nation's largest mass transit system. Our integrated end-to-end cloud-based platform provides a modern service f…
Experience: 2-5+ years of sales support, administrative, booking agent experience
Salary: $65,000 - $90,000
Type: Full-time
Benefits: Medical, Dental, Vision, 401(k), Holidays, Wellness, Vacation, and more

Moloco

Executive Assistant to Chief People Officer Redwood City
Skills & Focus: machine learning, performance advertising, high-level administrative support, global calendars management, project management, communication skills, operational efficiency, cross-functional communication, handling sensitive information, multicultural environment
About the Company: Moloco is a machine learning company empowering organizations of all sizes to grow and unlock the full value of their unique first-party data, elevating the tr…
Experience: Proven experience supporting C-level executives, preferably in the People team and a high-growth environment.
Salary: $112,800 – $169,200 USD
Type: Full-time
Benefits: Competitive benefits package including free parking, meals, and proximity to Caltrain.

Chan Zuckerberg Initiative

Team Administrator Redwood City
Skills & Focus: Recruiting Coordination, Team Administration, Calendar Management, Interview Scheduling, Cross-Functional Partnership, Communication Skills, Detail-Oriented, Administrative Support, Project Management, Fast-Paced Environment
About the Company: The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society’s toughest challenges — from eradicating…
Experience: 1+ years of administrative-related experience
Salary: $83,000-$124,000
Type: Full-time
Benefits: Generous employer match on 401(k), annual benefit for employees, paid volunteer time off, funding for family-forming be…

Google

Administrative Business Partner I San Bruno
Skills & Focus: Administrative, travel management, expense reports, calendar management, facilities coordination, executive-level management, project management, event management, organizational skills, communication skills
About the Company: Google's mission is to organize the world's information and make it universally accessible and useful. Our Devices & Services team combines the best of Google …
Experience: Administrative experience in a high-tech or international environment.
Salary: $63,000-$88,000
Type: Full-time
Benefits: bonus + equity + benefits.

Coactive

Executive Assistant San Jose
Skills & Focus: executive support, calendar management, travel coordination, project management, communications, strategic initiatives, GTM strategy, sales enablement, confidential information, stakeholder relationships
About the Company: Coactive makes it easy to search, filter, and analyze visual content. Increasingly image and video data captures the content we watch, the products we buy, and…
Experience: 5+ years of experience as an Executive Assistant, preferably supporting executives in a GTM, sales, or revenue-driven organization.
Salary: $118,000 - $142,000
Type: Hybrid
Benefits: Equity grants, 100% medical, dental, & vision coverage for you, Medical, dental, & vision partially covered for your de…

Sanmina Corporation

Document Control Support San Jose
Skills & Focus: Document Control, administrative support, clerical support, files, logs, records, data entry, Microsoft Office, fast-paced, detail oriented
About the Company: Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manu…
Experience: Minimum 1-2 years experience.
Salary: $45,000 - $51,000
Benefits: Health insurance coverage, life and disability insurance, savings plan, company paid holidays, and paid time off (PTO) …
Corporate Lobby Receptionist San Jose
Skills & Focus: Reception, Visitor Management, Phone System, Visitor Log, Administrative Duties, Clerical, Conference Room Scheduling, Mail Distribution, Customer Service, Communication
About the Company: Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest growing segments of the global Electronics Manu…
Experience: 2-5 Years of Reception experience
Salary: $45,760.00 - $58,240.00
Benefits: Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Western Digital

Executive Assistant San Jose
Skills & Focus: calendar management, meeting planning, communication skills, travel management, project management, confidentiality, stakeholder engagement, expense reports, organization skills, team collaboration

Think Academy

PT Event Operation Assistant San Jose
Skills & Focus: event operations, setup, management, customer inquiries, event coordination, marketing activities, team player, customer service, Microsoft Office, multitask
Experience: Experience in guest relations or customer service is preferred. Event coordination experience is a plus.
Salary: $20 - 22 per hour
Type: Part-Time

Cisco

Executive Assistant - EVP, Chief People, Policy & Purpose Officer San Jose
Skills & Focus: calendar management, event coordination, meeting planning, travel arrangements, communication skills, analytical support, confidentiality, organizational skills, administrative duties, problem solving
About the Company: Cisco is a multinational technology company that designs, manufactures, and sells networking hardware, telecommunications equipment, and other high-technology …
Experience: 5+ years of experience in administrative environment and 2+ years supporting VP level
Salary: 113100 USD - 142500 USD
Type: Professional
Benefits: Quality medical, dental, vision insurance; 401(k) plan; short and long-term disability coverage; basic life insurance; …

Think Academy Us

Administrative Coordinator San Jose
Skills & Focus: administrative tasks, office administration, academic operation, document handling, shipping coordination, vendor management, IT maintenance, financial assistance, customer service, Microsoft Office Suite
About the Company: Think Academy US is a recently established education technology (Ed-Tech) company that provides K-12 extra-curricular learning services through science and tec…
Experience: 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: Professional growth, 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Etched

Administrative Business Partner San Jose
Skills & Focus: calendar management, communication, travel arrangements, expense management, project support, confidentiality, software proficiency, organizational skills, problem-solving, team collaboration
About the Company: Etched believes in the Bitter Lesson. We think most of the progress in the AI field has come from using more FLOPs to train and run models, and the best way to…
Experience: Minimum of 5+ years of experience as an executive assistant, preferably supporting a senior executive in a technology or software environment.
Type: Full time
Benefits: Full medical, dental, and vision packages, with 100% of premium covered. Housing subsidy of $2,000/month for those livi…

Super Micro Computer

Assistant Office Manager San Jose
Skills & Focus: office management, administrative duties, organization, communication, team coordination, event planning, customer service, multi-tasking, project management, MS Office
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: 3+ years
Salary: $80,000 - $96,000
Benefits: comprehensive benefits package, participation in bonus and equity award programs

Bloom Energy

Senior Administrative Assistant San Jose
Skills & Focus: administrative support, scheduling, event management, expense reports, purchase orders, travel itineraries, MS Office Suite, communication skills, interpersonal skills, confidentiality
About the Company: Our team at Bloom Energy embraces the unprecedented opportunity to change the way companies utilize energy. Our technology empowers businesses and communities …
Experience: 5 to 7 years of Administrative Assistant experience
Salary: $34.38 - $52.40
Type: Full-time

Cisco

Executive Assistant - EVP, Chief People, Policy & Purpose Officer San Jose
Skills & Focus: calendar management, meeting planning, travel arrangements, event coordination, confidentiality, administrative support, communication, problem solving, experience in high-tech, multitasking
About the Company: Cisco is a worldwide leader in technology that powers the internet, helping customers reimagine their applications, secure their enterprise, transform their in…
Experience: 5+ years in administrative environment and 2+ years supporting VP level
Salary: 113100 USD - 142500 USD
Type: Experienced
Benefits: Medical, dental, and vision insurance; 401(k) plan with match; up to 12 paid holidays per year; flexible vacation polic…
Sr. Executive Assistant San Jose
Skills & Focus: calendar management, event coordination, meeting planning, travel arrangements, administrative support, confidentiality, mentorship, communication skills, problem solving, multitasking
About the Company: Cisco is a technology leader that empowers inclusive futures, focusing on connection, community, innovation, and development.
Experience: 8+ years of experience in administrative environment and at least 4 years supporting at the SVP level or above
Salary: 129200 USD - 155000 USD
Type: Experienced
Benefits: Medical, dental, vision insurance, 401(k) plan, paid holidays, vacation, sick leave, volunteer hours, and performance-b…

Western Digital

Administrative Assistant San Jose
Skills & Focus: Administrative Support, Calendar Management, Meeting Coordination, Travel Coordination, Expense Tracking, Attention to Detail, Prioritization, Scheduling, Project Management, Communication

Super Micro Computer

Executive Assistant San Jose
Skills & Focus: Executive Assistant, calendar management, travel arrangements, confidential information, organizational skills, communication skills, MS Office, meeting coordination, stakeholder management, sales support
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: Bachelor’s Degree required or equivalent work experience preferred.
Salary: $98,000 - $111,000
Benefits: In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as pa…

Think Academy Us

Office Coordinator San Jose
Skills & Focus: Office Coordinator, administrative tasks, academic support, document handling, vendor management, logistics, communication skills, customer service, Microsoft Office Suite, team collaboration
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group, is a recently established education technology (Ed-Tech) company providing K-12 extra-curricu…
Experience: 0-2 years
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Cisco

Sr. Executive Assistant, EVP, Common Hardware San Jose
Skills & Focus: Executive Assistant, Calendar Management, Meeting Planning, Travel Management, Event Coordination, Confidentiality, Analytical Support, Communication Skills, Organizational Skills, Mentorship
About the Company: Cisco is a worldwide leader in technology that powers the internet, helping customers reimagine their applications, secure their enterprise, transform their in…
Experience: 8+ years of experience in administrative environment and at least 4 years supporting at the SVP level or above
Salary: 129200 USD - 155000 USD
Type: Professional
Benefits: Medical, dental, vision insurance, 401(k), paid time off, volunteer time, sick time

General Dynamics Mission Systems, Inc.

Advanced Business Administration Specialist San Jose
Skills & Focus: financial responsibilities, administrative responsibilities, budgeting, reporting, logistics, travel management, expense reports, inventory management, project coordination, Microsoft Office
About the Company: General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully…
Experience: Bachelors degree or equivalent is required plus a minimum of 5 years of relevant experience; or Master's degree plus a minimum of 3 years of relevant experience.
Salary: USD $111,526.00 - USD $126,725.00 /Yr.
Type: Full Time
Benefits: Highly competitive benefits and pride in being a great place to work with a shared sense of purpose.

Think Academy

Office Administrator San Jose
Skills & Focus: administration, communication skills, organizational abilities, Microsoft Office Suite, vendor management, financial system management, academic operation, customer service, procurement, logistics
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 e…
Experience: 0-2 years
Salary: $22-$25/hr
Type: Contractor
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility); professional growth opportunities.

Action Day Schools

Office Administrator San Jose
Skills & Focus: administrative tasks, customer service, staff coaching, enrollment management, school operations, leadership, early childhood education, childcare, team support, community engagement
About the Company: Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area’s childcare and private education industry. We pride ourselves on providing …
Experience: 3 years of early childhood teaching experience; 1 year of educational leadership experience.
Salary: $25-30/hr
Type: Full-time
Benefits: Vacation, sick, and holiday pay including a 5-day paid holiday in late December; medical, dental, and vision; FSA; long…

Inmobi

Executive Assistant San Mateo
Skills & Focus: executive administrative support, calendar coordination, meeting preparation, travel arrangements, event coordination, confidentiality, global leadership, interpersonal skills, scheduling, technology proficiency
About the Company: InMobi is the leading provider of content, monetization, and marketing technologies that fuel growth for industries around the world. Our end-to-end advertisin…
Experience: 15+ years as a seasoned executive assistant, 3+ years of Global EA experience
Salary: $110,000 to $148,000
Type: Full-time
Benefits: High-quality medical, dental, and vision insurance, 401(k) company match, vacation time, maternity and paternity leave,…

Homeward

Office Manager & Executive Assistant San Mateo
Skills & Focus: Office Management, Executive Support, Leadership, Organizational Skills, Communication Skills, Event Management, Team Collaboration, Vendor Coordination, Confidentiality, Problem-Solving
About the Company: Homeward is rearchitecting the delivery of health and care in partnership with communities everywhere, starting in rural America. Our vision is care that enabl…
Experience: Proven experience in office management, executive assistance, or a similar dual role.
Salary: $75,000 - $95,000
Type: Full-time
Benefits: Competitive salary and equity grant, Comprehensive benefits package including medical, dental & vision insurance with 1…

Brightedge

Personal Assistant & Office Administrator San Mateo
Skills & Focus: personal assistant, office administrator, CEO support, office operations, organizational skills, high-growth environment, attention to detail, urgency, discretion
About the Company: As the industry pioneer behind Content Performance Marketing, BrightEdge has thoroughly redefined the concept of search engine optimization by developing an aw…

Notable

Executive Assistant San Mateo
Skills & Focus: executive support, calendar management, communications, travel coordination, correspondence, office management, project management, expense reports, budget tracking, confidentiality
About the Company: Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling…
Experience: 5+ years as an Executive Assistant
Salary: $115K – $155K
Type: Full time
Benefits: Offers equity, Medical, Dental, and Vision coverage, Health Savings Account with Employer Match, company paid disabilit…

Rakuten International

Executive Assistant San Mateo
Skills & Focus: administrative support, calendar management, travel arrangements, meeting coordination, Microsoft Office Suite, interpersonal communication, organizational skills, cross functional team, global corporate environment, problem solving
About the Company: Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digita…
Experience: Minimum 4-7 years of progressively responsible experience as an administrative or executive assistant.
Salary: USD $99,306.00 - $171,612.00 annually
Type: Full-time
Benefits: Discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee…

Servicenow

Executive Assistant Santa Clara
Skills & Focus: calendar management, meeting coordination, communication skills, interpersonal skills, AI integration, multi-tasking, travel arrangements, expense management, onboarding support, confidentiality
About the Company: It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today …
Experience: 5+ years of administrative assistant experience
Salary: $104,100 - $151,000
Type: Flexible
Benefits: We offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations…
Executive Assistant Santa Clara
Skills & Focus: calendar management, meeting coordination, interpersonal skills, communication skills, travel arrangements, expense management, onboarding support, project support, help desk support, vendor management
Executive Assistant Santa Clara
Skills & Focus: Executive Assistant, AI-enhanced technology, scheduling, communication skills, travel arrangements, project management, team support, calendar management, expense reporting, leadership support
About the Company: It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today …
Experience: 10+ years experience supporting VP level
Salary: $102,600 - $169,300
Type: Full-time
Benefits: health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexi…